Problems we have faced through 3 months of Oddisey preparations :

  • Miscomunication with Artistic Teams
  • Lack of communications with each others
  • So little time, so much things to handle
  • Finding place for Latihan Gabungan
  • Make very detail rundown 
  • Make job description for every SO for D-Day

Lesson learned :
  • we learned to build a great team, and a great teamwork
  • we learned to face problems and dealing with difficult persons
  • we learned about how we have to believe each other in our team
  • we learned about coordinate everything together
  • we learned that togetherness in our team can solve our problem together
  • we learned how to appreciate each other in our team
  • we learned how to handle every problem
  • we learned how to control other person 
  • we learned that every job we have to do become easier when we do it together
  • we learned how to support each other
  • we learned how to care with each other
  • we learned how to manage time well
  • we learned about organization
  • we learned about how to take the risk about every action we do
  • we learned how to choose the best solution for every problem we face




"Truly great friends are always together in spirit,
  hard to find, difficult to  leave, and impossible to forget."

Event Manager 2014


GLADI KOTOR

Gladi kotor was held at March,17th 2014 on Teater Tertutup Taman Budaya Jawa Barat.
At first, we hesitate to hold Gladi Kotor on that day because there was mathematics business class which finished at 10:30 for class ABC; 12.30 for class DEF. 
Each AT is given 30 minutes to do the introduction stage, sound and lighting workshop, and then after all the AT do those things, they do running from beginning to end without a break.
We anticipate how to make Gladi Kotor can be completed on time and not too late because the TBJ only provide us to use theater till 21.00 and we also consider about our friends who still have to attend class at 07.00 on the next morning. We consider about their health, as well.  
So we held a meeting with all the directors on Saturday, 15 March 2014 to socialize about Gladi Kotor.
Those are things that has been socialized to team of Directors:
-Rundown Gladi Kotor

click the picture to enlarge

-We provide 30minutes each AT for introduction stage, sound and lighting workshop, and running from beginning to end 
-Each AT have to choose 2 persons from theirs to be the PIC for cleanness and to bring trash bags 
-Each AT have each LO
LO BP ABC: Elizabeth
LO RF ABC: Arannisa
LO MS ABC: Triana Apita
LO BP DEF: Aisy
LO RF DEF: Aisyah
LO MS DEF: Amertya
LO have to tell AT to get ready in the backstage on time, as well as a time for rest and prayer ; LO also give beverages to each members that provided by the SO; LO should also keep the peace when show is on. In essence, LO is the one who responsible for AT.

When we did the execution, there were lot of things that happened beyond our control. We didn't know that backstage would become that dark when show was on. Flow in and out for props became messy because they couldn't see things properly at backstage. We didn't socialize them to bring flashlight because we didn't expect that it would be that dark.This things happened also when the blackout. Few of AT got hurt because they got stumbled on stage.

This is the first time for lighting and sound crew to try the real usage for lighting and sound. They still have to adapt and learn more and more because Mr. BenJon said it hasn't good yet, but we have to give applause for their hard working and trying.

Bunda said that the performance of AT is 75 percents ready for Oddisey 2014, and i think they do! They have tried so hard and they need to be appreciated for what they've achieved till today.

Overall, Gladi Kotor was done well, and Thanks God it finished on time! 
I hope we can do better on Gladi Bersih and D-day...


Thankyou.






At 7th March 2014, Event Division held Makeup Workshop for the Artistic Team, in terms of getting them prepared for D-day Makeup.

There's some changes for the Workshop's details :
1. At first, we planned to held the workshop at 7th March, 2014 with Aula Timur as the venue. But it turns out that the Aula Timur couldn't be use so we tried to find another venue and finally Kresna is the venue for our workshop.
2. The workshop used to be divided into 2 shifts : ABC and DEF, but Mr Benjon and Bunda's request, it will be done together in one workshop.
3. The participants for the workshop was planned to be all AT members as Bunda's request, but we adjust the venue and the participants so it decided that the participant will be 10 person/team, including the main characters and representative of choral characters.
4. We planned to use the tools from sponsorship (so the tools will be all new), but then we decided to use last year's makeup tools as they're still so good and can be use for this occassion. But we still have to buy the other things that already run out or another deficient things, that already done in 28 Febuary 2014.

The Makeup Workshop started at 14.00 PM.
It all started with prayer and rundown explanation by Talent Manager.
The first thing we do is explanation by the lecturer, Mr Benny Johannes (Benjon).
Mr Benjon explained all details about stage makeup and how to do makeup step by step (from cleansing our face, use the foundation as the basic, pick the foundation colours, etc.)
It all followed by practicing the makeup by themselves. SO has prepared the makeup tools divided by the groups (RF, BP, Mimesis) and they have to practice their own stage makeup. Mr Benjon and Bunda gave the example by did the makeup for some characters.
After they tried to do their character's makeup, Mr Benjon and Bunda will check it and if it already rated as good, SO will photographed them and will use the photo as the D-day Makeup's references.

some of the makeup results:





All the team done really well and cooperative, so at 18.00 PM we had already finished the workshop.

I hope everything will be done really well in D-day.

 Jesica Christianty - 19713180
Talent Manager of Oddisey 2014



This is our Report Team Problems, Analysis, and Actions


Problems
Analysis
Actions
We see too many differences on progress between each AT ABC and AT DEF
-Based on coaching on Thursday, February 13th 2014, we saw that AT DEF has more progress than AT ABC
-At that time, AT ABC hasn’t have any fix script to be shown yet, the preparation and readiness isn’t quite well, there was no personal motivation between them.
-We made Pre Joint Rehearsal 1 on Friday, 14th 2014 to let them see the progress between each AT, to learn from other’s mistakes and take the lessons, and to motivate them to be better.
Joint rehearsal 2 cannot be held at Padepokan Mayang Sunda
-Padepokan Mayang Sunda is having a renovation at that time including  the lighting system so we can’t do lighting workshop
-Padepokan Mayang Sunda is too far to be reached from SBM ITB, so it will waste our time
We tried to look for another alternative venue, and we decided to take Taman Budaya Jawa Barat as the venue for Joint Rehearsal 2 on Friday, March 7th 2014.
TBJ is not allowing us to use their lighting system to do a workshop on March 17th 2014
-Mr. Dadang as the person who control the lighting there said,  few years ago, someone broke the light without changing it for Oddisey, so they don’t allow us to do a lighting workshop there.
We asked Bunda about these things, Bunda said that no one has ever broke the light there, so we went to TBJ again to ensure and meet Mrs.Lela to talk about the procedure about lighting workshop.
There are many AT who get hurt when coaching especially in lapkir SBM
-There are a lot of fight scenes which make them fall into the ground and get hurt.

-We always try to use tunnel as the venue for coaching because the risk of getting hurt is less than lapkir SBM.
-We provide P3K equipment for AT.





The Result of Meeting with The Directors and Stage Managers


In Thursday, February 6th, we held a meeting with Artistic Team’s directors and stage managers. We discussed several things:



      1. Each directors must collect their weekly progress report to talent manager every Sunday.
    The format is below ;

Days and date
Target
ü/û
Explanation













 

This report is useful for talent manager to control Artistic Team’s progress. Beside this, talent manager will directly control their progress by coming to the weekly rehearsal. 


      2. We discussed about rehearsal schedule and here is the rehearsal schedule :

           Place     : Tunnel
           Dates    :
                          January (29, 30, and 31)
                          February (5, 6, 7, 12, 13, 19, 20, 21,26,27, and 28)
                          March (5, 6, 7, 12, 13, 14, 19, 20, 21, and 26)


     we also discussed about audit schedule :
               


The venue fee we rent for the rehearsal are : 
Aula Timur   Rp 1.811.250,00
 Aula Barat    Rp 2.047.500,00
But, we will try hard to get free venue for rehearsal like tunnel or around SBM because the price is too expensive.

3. Event Show Organizer give all explanation about the condition of the stage at Taman Budaya Jawa Barat to make the Artistic team know how the condition of Taman Budaya Jawa Barat stage. The condition of the stage are :
-          TBJ has 12x8meters stage
-          TBJ has standard lighting and sound system
-         TBJ has a backstage that not enough for all the artistic team when waiting for their  show,  so we rent a wisma that used for artistic team preparation.
-          TBJ has 526 chairs that counted by ourselves
-          TBJ has for maingate but we just use one gate to be opened on D-day.
-          TBJ has sling that can be used for artistic team
We inform all of the directors of the Artistic Team to ask any question about the stage to Stage Manager (Jesica and Nanja). So, Stage managers will do survey to Taman Budaya Jawa Barat for asking all the question give to us. Then, we also give the explanation about the process during the show, therefore Artistic team know what they have to do during the show (D-day).

This is the stage layout picture of Taman Budaya Jawa Barat Stage :




4. This is our temporary rundown for Oddisey 2014


RANGKAIAN ACARA ODDISEY 2014

19.00 ­­– 19.10                      : Pembukaan
19.11 ­­– 19.21                      : Menampilkan sponsor
19.22 ­­– 19.32                      : Sambutan-sambutan
19.33 ­­– 20.03                      : Show I (Tema : Body Performance)
20.04 ­­– 20.07                      : Ad-Com I
20.08 ­­– 20.38                      : Show II (Tema : Romance Fantasy)
20.39 ­­– 20.42                      : Ad-Com II
20.43 ­­– 21.13                      : Show III (Tema : Mimesis)
21.14 ­­– 21.17                      : Ad-Com III
21.18 ­­– 21.33                      : Penampilan Tim Show Organizer
21.34 ­­– 21.44                      : Menampilkan sponsor
21.45 ­­– 21.55                      : Penutupan



Those are things that we have discussed on our last meeting with the directors and stage managers.

Thank you.


The Result of Our Venue Survey 


click the picture to enlarge

Overall, from our survey to many places in Bandung, we decide Taman Budaya Jawa Barat that located in Dago Tea House as our venue. The reasons are :
  1. We can open booths for sponsors
  2. The rent price is reasonable
  3. The ticket price can be lower than other places we have had to survey, so we can reach all of the communities
  4. This place is usually use for theatrical show so it will fit  to our event
  5. The license is easier to get than any other places we had survey
  6. This place is available for our date of event


Hello everyone! 

This is an official blog of The Event Show Organizer Team Oddisey 2014.

Here is our organigram :



click the picture to enlarge


and here is our job description : 


Head of Event
·         Responsible for the flow of the event
·         Do a survey and contact to the vendor
·         To coordinate with artistic team
·         To make rundown for all rehearsal, gladi kotor, gladi bersih, and D-day
·         To coordinate the audience in and out flow and evacuation route
·         To coordinate the sub-divisions
·         To do coordination with Executive Producer and other divisions
·         To decide usher, security, and medic team on the D-day
·         Do briefing for gladi bersih and D-day

Venue Preparation
·         Do a venue survey and handle the venue licensing
·         To coordinate the rehearsal venue, including the legal affair
·         To do coordination with SBM associated with rehearsal schedule
·         To set any stage component beside stage property
·         To set preparation rooms for any importance on D-day
·         To set audience parking area 

Talent Manager
·         To check the schedule for rehearsal per week and rehearsal simultaneously 1-3
·         To manage gladi kotor & gladi bersih
·         To manage make up workshop
·         To consult make up workshop with Bunda
·         To look after the D-day make up
·         To recommend and coordinate with artistic team in costume and make up vendor selection

Stage Manager
·         Be the time keeper and be responsible for the punctuality in all activities Oddisey 2014
·         To coordinate with every AT stage manager
·         To understand every blocking and talent in and out flow
·         To take control opening and closing
·         To understand stage layout

Show Manager
·         Listing for sound, special effects, and lighting
·         MOU lighting, sound, stage, and special effects with the vendor
·         To make a list for outsource equipment
·         To manage lighting and sound workshop
·         To manage gladi kotor
·         To do evaluation gladi kotor with light designers and visualizer
·         To do briefing D-day with outsource


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